Do you sometimes feel like, as much as you have prioritised your tasks and are ensuring you complete them timely and properly, you find yourself struggling to achieve what you set out to do in time? There are times when even if you manage to get done what needs to be, you somehow know it wasn’t your best work, and that feeling sucks.
So, if it’s not just about time management, what else can it be that will enable someone to get their job done well and in good time? You may not believe it when I say this but it is true as heck. Motivation. Yes, and self-motivation at that.
Building to-do list according to motivation
But if you are wondering, “How in the world can I push myself to do a timely good job?”, well, author Frank Viola recommends you build your daily to-do list according to your motivation levels and not the amount of time it will take to complete them.
Basically, you do what needs to be done according to how you feel in the moment, and not when you think it should be done. This gives you the feeling that you are doing what you enjoy rather than being forced to complete a task at hand because of the time constraints.
So, if you know you need to be motivated to respond to complaints, and working on a project might help to build up the motivation required, you might want to consider doing the latter first before starting on the former.
Urgent tasks must still be handled first
Of course, Viola advises that you should still handle the more urgent issues first to avoid procrastination but the rest of the tasks should get done on time, yet at your own pace. This will ensure that the things you do are not slipshod and are of a certain quality.
How you can organise to-do list by motivation instead of time
Nobody likes the feeling of being forced into accomplishing their tasks, even if they are all important. Thus, to make sure you stay motivated in completing your work for the day, do the one(s) that make you feel like you want to do them at any point in time and then move on to the next one that makes you feel the same way.
Categorising your work works well for some people. Consider which category is the most important and get the tasks within that category done first according to how motivated you feel for each of them. Once you are done with that first category, move on to the second set and repeat. You will realise that it is so much easier and quicker to get things done without feeling bored or unconfident of what you have accomplished.
Work smart, not just hard.
Once you start doing things this way, you will realise that it’s not all about time management. Most times, it’s more about working smart than working too hard without direction. Give this method a shot and you may just see yourself being more confident and more efficient in time.
Top Image: Narong Jongsirikul / Shutterstock.com
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